Subcontract Administrator

14 April 2022

Requisition Number: 9044

Subcontract Administrator’s Essential Roles and Responsibilities:

  • Drafts and negotiates complex, non-routine, contractual instruments of moderate to high risk
  • Develops negotiation strategy and leads negotiation of complex, non-routine, contractual issues
  • Prepares complex, non-routine, RFPs of moderate to high risk to the organization
  • Reviews complex, non-routine solicitations of moderate to high risk to the organization and prepares response for proposals, bids, and contract modifications
  • Analyzes significant and or unique contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, and organizational policies
  • Analyzes new laws, regulations, and contract trends for potential impact on organizational goals and objectives
  • Assists in the identification, development, and implementation of new contract policies and practices internally
  • Coordinates communication and interaction with law, finance, and business team disciplines for resolutions of contract issues and processes
  • Tracks all required deliverables, to include those for subcontracts and consultants to ensure compliance with the applicable agreement and any related Government or customer order
  • Prepares monthly reports such as bookings report, contract status report, subcontract performance report, consultant status report, and proposal tracking report
  • Ensures the accurate preparation, submittal and payment tracking of invoices for deliveries and services provided on contracts and orders
  • Supports purchasing, programs, operations, and finance on matters requiring contract input
  • Reviews all RFPs and RFQs, prepares exceptions or comments, and completes any required Representations and Certifications
  • Prepares, tracks and assists with the negotiation all cost proposals and delivery orders related to Government or commercial customer contracts and orders
  • Tracks and approves billings, as appropriate, to ensure they are within the rates and prices agreed upon and charged to the correct job number


  • BS / BA in Business or equivalent years of experience
  • Reliable transportation to and from work
  • Must be able to pass a pre-employment screen


Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).


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